Jobid=3ddd6a87fdf6 (0.1004)
Deadline Date: Wednesday 22 April 2026
Requirement: Admin Assistant – AirC2
Location: The Hague, NL
Full Time On-Site: Yes
Time On-Site: 100%
Not to Exceed Rate: 49 EUR
Total Scope of the request (hours): 836
Required Start Date: 1 June 2026
End Contract Date: 31 December 2026
Required Security Clearance: NATO SECRET
Please do NOT apply for any NATO contract positions unless you meet ALL the following criteria:
- Current National or NATO SECRET clearance
- Nationality of one of the NATO member countries
- Current work visa for the specific location if applying for an in-country position
Any applications that do NOT meet all the above – and do not CLEARLY show these on the CV – will be deleted.
Duties & Role:
Knowledge management
- Maintains a knowledge management database.
- Leverages knowledge of a specialism to capture and classify content, taking expert advice when required.
Business administration
- Assists the team/manager in ensuring they have the information needed to support ongoing team processes.
- Assists in planning for meetings.
- Sets up and provides detailed guidance on software, procedures, processes, tools and techniques for administration and workplace productivity.
- Liaises and organises across functions.
- Updates and maintains office policies and procedures.
Calendaring
- Customizes time ranges, size, shape, layout, etc. in own calendar.
- Receives meeting requests from others and manages own calendar accordingly.
- Uses software to create and review personal tasks and appointments.
- Creates and sends requests for group appointments and meetings.
- Views, retrieves and updates own calendar entries in accordance with procedures and conventions.
Office Administration
- Assists in developing administrative process flow to and from other functions and departments.
- Coordinates preparation and distribution of standard reports (e.g. status or activity).
- Processes and documents requirements for equipment or staff requisitions.
- Manages current equipment service agreements and support services.
- Develops and maintains physical and electronic filing systems.
- Performs all aspects of administrative support for a location or a department.
Requirements
Skill, Knowledge & Experience:
- The candidate must have a currently active NATO SECRET security clearance
- Higher vocational training in a relevant discipline with 2-year post-related experience, or a secondary educational qualification with 4-years post-related experience.
- Experience working in an office environment utilizing office management systems and procedures.
- Experience in problem solving and proven ability to be flexible when needed.
- Excellent written and verbal communication skills.
- Experience in effective time management and multi-tasking in an ever-changing environment.
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