C004593 Principal Assistant (SharePoint Analyst or Designer) (NS) – 4 Feb – Park Lane Recruitment – Vlissingen

Please do NOT apply for any NATO contract positions unless you meet ALL the following criteria:

Any applications that do NOT meet all the above – and do not CLEARLY show these on the CV – will be deleted.

Duties & Role:
SharePoint Redesign and Service Line Site Harmonization:

• Support the Service Line in redesigning the main SharePoint portal and harmonizing all subordinate SA and area pages.
• Map current sites and content, propose an improved information architecture and navigation, and agree this with the Service Line leadership.
• Engage each SA Head (or nominated focal point) through short structured sessions to capture requirements, define page structure, and validate final layouts.
• Implement modern SharePoint pages, libraries, lists, and navigation in line with agreed standards (naming conventions, permissions, templates, and views).
• Clean and migrate content from legacy pages/libraries to the new structure, removing duplicates and obsolete material in coordination with content owners.
• Define and document a light governance model (roles, responsibilities, review cycles, and change process) and provide brief training/hand‑over to SA content owners.

Business administration:

• Assists the team or manager in gathering and providing the information needed to support ongoing team processes.
• Helps to plan and prepare for meetings.
• Sets up and offers clear guidance on software, procedures, processes, tools and techniques for administration and workplace productivity.
• Liaises and coordinates activities across functions.
• Updates and maintains office policies and procedures.

Customer-facing duties:

• Providing information about the organisation's services, facilities, or procedures.

Administrative and coordination duties:

• Scheduling and confirming appointments, meetings, or reservations.
• Organizing, updating, and maintaining files, records, and basic databases or spreadsheets.
• Preparing and internally coordinating Statements of Work (SOW), for release to agency customers.
• Contributing as needed in project delivery: review project documents, site implementation, change management, risk & issue management etc.
• Preparing and maintaining project plans (including service now activities)
• Assisting in resource allocations
• Create, maintain and administer project plans, as needed, on behalf of Project Managers;
• Coordinate with Resource Managers in respect to availability of resources to undertake activities on projects;
• Monitoring project performance, and approving time from resources;
• Maintain project portals and document libraries;
• Report on project status;
• Performs other duties as may be required.

Requirements:
Skill, Knowledge & Experience:

• The candidate must have a currently active NATO SECRET security clearance
• Higher vocational Training in a relevant discipline with 5 years post related experience. Or, a secondary educational qualification with 3 years post related experience.
• Sound knowledge and experience in the use of Microsoft office automation package
• Excellent command of spoken and written English, with a proven ability to communicate effectively orally and in writing;
• Experience in roles requiring to take initiative and a flexible approach allowing the incumbent to respond reliably and competently to changing requirements in a demanding environment;
• Experience in roles requiring excellent inter-personal skills and the ability to be responsive and sensitive to both external and internal customers and staff

Desirable Experience:

• Thorough knowledge of computer-based tools for project planning/control and resource management (like MS Project or Service Now)